Everything your firm has ever produced — every project, memo, and hard-won decision — turned into a private AI your whole team can ask in plain English. We run it all for you. One flat monthly price, everyone included. Live in 30 days.
Built by the team behind a private AI memory serving a 1,500-employee organization.
What did we quote for a job like this in 2023? How did we handle that situation the last time it came up? The answers exist — in a file only the person who left knew about. So your best people re-derive them from scratch, on your most expensive hours.
Your firm’s know-how lives in people’s heads and in files only they can find. When a veteran retires — or is just on vacation — “how did we handle this last time?” has no answer, and the work starts over.
Right now, someone at your firm is pasting a client document into a free AI chatbot to save time. That data is out of your hands the moment they hit enter. The question isn’t whether your firm uses AI — it’s whether it’s yours.
It takes a new employee years to absorb how your firm does things — because the knowledge isn’t written anywhere they can search. Give them the firm’s whole memory on day one instead.
Ask “what did we do last time this came up?” and get the answer with the source documents, in seconds. We handle everything technical — there’s nothing for you to install or manage.
One conversation: where your files live, who should see what, and the questions your team wastes the most time re-answering.
We link up your existing file storage — server, SharePoint, Google Drive, practice tools. Nothing moves; nothing changes about how you work today.
A pilot group starts asking real questions. We tune the answers with them until “what did we do last time?” comes back right, with sources.
Firm-wide rollout and a short training session. From day 30, every person in your firm can ask anything the firm has ever known.
| Hadlock Systems | Free AI chatbots | Research tools | Asking around | |
|---|---|---|---|---|
| Knows your firm’s past work | Yes — all of it, with sources | No | No | Only what people remember |
| Knows your industry’s current rules | Yes, with the Authority Pack | Often outdated or invented | Yes | No |
| Safe for client documents | Yes — private, never shared, never trains anyone else’s AI | No — data leaves your control | N/A | Yes |
| Available when someone’s out | Always | Always | Always | No — it retired in March |
| Price | Flat monthly — everyone included | “Free” (your data is the price) | Per user, per year | Your most expensive hours |
For a 1,500-person organization, we built a private AI over the company’s entire document history — so any employee can ask “how did we handle this before?” in plain English and get the answer with sources, in seconds, instead of hunting through folders or interrupting a colleague.
No account managers, no handoffs. The people who build your firm’s memory are the people who answer the phone.
Founder
Built and runs a private AI memory for a 1,500-employee organization. Personally leads every onboarding.
Co-founder
Works with each firm to map where its knowledge lives and makes sure the rollout sticks.
No per-user fees, no seat counting, no meters. Every person in your firm gets access, because the whole point is that anyone can ask.
Fully managed
Our guarantee: if your pilot group isn’t using it weekly by the end of month one, you don’t pay for month two.
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300+ people
Yes — this is the whole design. Your firm gets its own private, dedicated environment. Your documents are never shared with other firms, never visible to anyone outside your firm, and never used to train anyone else’s AI. If you have confidentiality obligations to clients, we architect to them — and we’ll put it in writing.
That’s worth pausing on: if staff are pasting client documents into a free chatbot, that data has left your control. Beyond the risk, free tools know nothing about your firm — they can’t tell you what you quoted in 2023 or how a partner handled a situation before. This gives your team the AI convenience they clearly want, on the firm’s terms, with the firm’s knowledge inside it.
No. The assistant respects your existing permissions: each person only gets answers drawn from documents they’re already allowed to see. Partners see partner-level material; staff don’t.
Nothing. We connect to where your files already live, we run all the technology, and your team just uses a simple chat page. If your IT support person wants details, we’re happy to walk them through everything.
It’s built into the deal: if your pilot group isn’t using the system weekly by the end of the first month, you don’t pay for the second. We tune it against your firm’s real questions — “how did we handle this last time?” — until the answers earn daily use.
You stop paying, and we hand you a complete, organized export of everything — your documents were always yours, and the index we built from them leaves with you. No lock-in is the point: we keep your business by being useful, not by holding your data.
Research tools know the rules; they know nothing about your firm. This knows both: what your firm actually did, and — with the Authority Pack — what today’s rules say, cited together in one answer. Many firms find they can eventually consolidate research subscriptions and keep the savings.
Book a 30-minute call. Bring a question your team wasted hours re-answering this quarter — we’ll show you exactly how the system would have answered it in seconds.
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